CALL FOR WORKSHOP, SESSION, AND POSTER SESSION PROPOSALS - SOCIETY OF FLA. ARCHIVISTS ANNUAL MEETING

CALL FOR WORKSHOP, SESSION, AND POSTER SESSION PROPOSALS - SOCIETY OF FLA. ARCHIVISTS ANNUAL MEETING Society of Florida Archivists 30th Anniversary Annual Meeting May 7 -10, 2013 • Tallahassee, Florida, USA http://www.florida-archivists.org/ AN INVITATION TO SHARE YOUR KNOWLEDGE, WISDOM & EXPERIENCE: The Society of Florida Archivists (SFA) will convene May 7 – 10, 2013 in our state capitol, Tallahassee, Florida for the 30th Anniversary Annual Meeting. This year’s conference promises interesting and informative sessions, workshops and poster sessions. Proposals for workshops, sessions, papers, and lightning talks are due Friday, February 1, 2013. Submissions should be directed to Burt Altman via email (baltman@fsu.edu) or fax (850-644-1221); proposals received after the deadline will not be considered. Submitting presenters will be notified of the outcome of the proposal review process on or by February 22, 2013. CONFERENCE GOALS & OBJECTIVES: The SFA 2013 annual meeting seeks to highlight the power of archivists as stewards of both the future and the past and as leaders who will inspire transformation at all levels of archival practice. Submissions are particularly encouraged that are centered on the history of archives/archival institutions in Florida or that relate directly to SFA’s anniversary and/or Viva Florida 500, which celebrates the 500th anniversary of Florida's rich heritage and diverse cultural history in 2013. SUBMIT A PROPOSAL! Submitters are encouraged to think broadly and boldly about their proposals and should consider proposing presentations that demonstrate archiving and archival practice in non-traditional settings, advance problem solving, and explore collaboration(s) between and amid disciplines. A. Skill-building workshops are half-day, instructional sessions in which presenters teach particular skills and techniques and discuss how they can be applied in participants’ settings. B. Discussion-based sessions are usually 45 minutes in length and often feature a visual presentation (e.g., photo exhibit, films, video, sample objects or files from collections), followed by opportunities for questions, answers and group discussion. C. Papers are usually 15 minutes in length, on archival topics, ongoing research, new techniques, and research or work-related projects, followed by a comment-and-discussion period. D. Lightning talks are lively and informative 5-minute talks on archival topics, initiatives, new techniques, advocacy issues, etc., followed by a comment-and-discussion period. Submissions must include the following: • A title and an abstract or brief description of your proposed workshop, session, paper, or lightning talk (not to exceed 250 words); • A one-sentence statement affirming your commitment to attend the SFA Annual Meeting and present the proposed workshop, session, paper, or lightning talk if selected; • Your name, postal address, telephone number, and an email address. POSTER SESSION PROPOSALS These poster sessions will showcase the work of current undergraduate and graduate candidates and post-graduates on various topics in archival studies and closely related fields. Proposals may relate to any research topic of interest to the presenter and to the larger archives community. Individual posters may: describe applied or theoretical research that is completed or underway; discuss interesting collections with which presenters have worked; or report on archives and records projects in which they have participated (e.g., development of finding aids, public outreach, database construction, etc.). Submissions should focus on research or creative activity conducted within the previous year. Proposals that relate to the history of archives/archival institutions in Florida or that relate directly to SFA’s anniversary and/or Viva Florida 500, which celebrates the 500th anniversary of Florida's rich heritage and diverse cultural history in 2013, will be given preference. Posters accepted for presentation will be displayed on 4’ x 8’ poster boards (not provided) in a designated area. Audio and visual aids, such as projectors and laptops, are not permitted. Presenters may have the opportunity to discuss their work with other conference attendees as time allows. Selected posters will be listed in the Annual Meeting program. Instructions and Deadlines Submissions must include the following: • A title and an abstract or brief description of your poster topic (not to exceed 250 words); • A one-sentence statement affirming your commitment to attend the SFA Annual Meeting and • present your poster in person if selected; • Your name, postal address, telephone number, and email address; • The name and address of your college/university or archival institution; • The name of your degree program if you are a current student; • Y/N – do you have access to easel to use? If available, please bring easel with you. Poster Session Proposals are due Friday, February 1, 2013. Submissions should be directed to William Modrow (wmodrow@fsu.edu) or by phone (850.644.1967). Proposals received after the deadline will not be considered. Submitting presenters will be notified of the outcome of the proposal review process on or by February 22, 2013. The conference promises to be SFA’s best yet as archivists and members of related fields come together for three days of skill-building, networking and agenda-setting! Whether you are new to the field and are looking for basics to begin your career, or have been practicing for years and seeking more advanced knowledge and connections, this is one conference you will not want to miss! EXPECTATIONS OF PRESENTERS: All presenters must register for the conference. By submitting a proposal, potential presenter(s) indicate their agreement with the following statement: “As the Submitting Presenter and main contact for this proposal, I understand that if this proposal is accepted, all attending presenters are expected to register and pay the registration fee for the conference; I understand that it is my responsibility to inform my co-presenters of this requirement. If presenter registration fees are not received by the due date indicated in the acceptance letter, the session will not be included in the conference program. I understand that the title of the proposal may be edited to fit the conference program.” ACCOMODATIONS AND FEES: The Society of Florida Archivists 2013 conference will be held May 7 – 10 at the Hotel Duval 415 North Monroe Street, Tallahassee, FL 32301. Tallahassee was selected as Florida's capital in 1823 because it was halfway between St. Augustine and Pensacola, then the state's major cities. You'll find lovingly restored, 19th-century homes and buildings, including the 1845 Old Capitol, which all sit among so many towering pines and sprawling live oaks. The trees form virtual tunnels along Tallahassee's five official Canopy Roads, which are lined with historic plantations, ancient Native American settlement sites and mounds, gardens, quiet parks with picnic areas, and beautiful lakes and streams. And here in Tallahassee you'll also encounter the modern era, beginning with the New Capitol Building towering 22 stories over downtown. For more information about Tallahassee and its many attractions, including things to do, events, and dining, please visit this website. Conference Registration Fees • SFA Members: $90 • Non-SFA Members (includes one year SFA membership): $110 • Students: $50 • One-Day: $55 Hotel Registration Fees: • Single and Double Occupancy rooms: $119/night plus applicable taxes • Parking: Conference Rate includes Overnight Valet Parking; for those not staying at the hotel, there will be a $3 per car charge. • Room Reservations: Go to this site to make your room reservation and secure the discounted rate. http://www.marriott.com/hotels/travel/tlhak?groupCode=sfasfaa&app=resvlink&fromDate=5/6/13&toDate=5/11/13 SCHOLARSHIP AND SPONSORSHIP OPPORTUNITIES: SFA is working to secure funds for scholarships to ensure the full participation of students. To find out how your organization can contribute, contact Tomaro Taylor by phone at 813.974.5750 or by email at tomaro@usf.edu QUESTIONS? If you have questions about the suitability of your proposal, experience technical difficulties with the proposal submission process, or need information on any aspect of the conference, please contact Burt Altman (baltman@fsu.edu).