Glenstone Library Collections Intern
The position of Library Collections Intern reports to the Assistant Librarian. The Glenstone Library is preparing to implement a new integrated library system (ILS) for its collection. In preparation for this implementation, Library and Archives staff have been conducting an extensive inventory of all library materials and have completed approximately one third of the inventory thus far.
The Library Intern will assist the Assistant Librarian in completing the inventory of current library holdings. The project will involve cataloging and assigning or updating correct locations to the materials in the library, which include artist monographs, catalogues raisonnés, exhibition catalogues, rare books, periodicals, and theory books on the subjects of art, architecture, and landscape.
This is a part-time, 3 days (24 hours) per week internship to be completed during the summer months and during regular business hours. Work must be completed on Mondays and Tuesdays, but there is some flexibility in determining the remainder of the intern’s weekly schedule.
Major Responsibilities:
-Assist in the shifting and relocation of library materials prior to the inventory
-Identify and create catalog records for library materials using the provided software technology
-Perform book processing and light book mending as necessary
-Assist in retrieving library materials from the stacks in response to reference requests from museum staff
-Shelve new library materials as needed
-Other duties as assigned
Qualifications:
-MLS graduate student in library, archives, and/or information science
-Coursework in descriptive cataloging, bibliographic control, classification, and information organization
-Proficiency with PC, Apple computers, and Microsoft Office tools
-Proficiency with common database management systems such as FileMaker Pro and Microsoft Access, as well as library, archive, and museum database systems
-Basic knowledge of professional museum metadata standards such as MARC, RDA, AACR2, and with thesauri such as the Getty vocabularies and Library of Congress authorities
-Ability to lift a minimum of 30 pounds
Additional Selection Criteria:
-Paraprofessional experience in libraries or archives
-Paraprofessional experience in a special collections, museum or non-for-profit cultural organization
-Interest in art and art history and/or undergraduate degree in art history or related field
-Excellent organizational and analytical skills
-Accuracy and attention to detail
-Effective verbal and written skills
-Ability to exercise discretion and maintain confidentiality
-Ability to take direction and to work independently
Compensation:
$15.00/hour stipend, minus any required withholdings, to be paid pursuant to Glenstone’s regular payroll process, which currently is bi-monthly.
To Apply:
Send a cover letter, resume, and a list of 3 professional references (including full contact information and email addresses) to Tessa Brawley, Assistant Librarian, at tessa.brawley@glenstone.org.
Application Deadline: June 16, 2013
Applicants must provide their own transportation. Parking is provided.
Glenstone is an equal opportunity employer
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Glenstone Archives Project Intern
The position of Archives Project Intern reportsto the Assistant Archivist.The Archives Project Intern will assist in fully processing of a personal collection. The project will involve fully processing the collection according to the recommendations made in the processing plan. Specific project goals include: organizing the collection into a coherent hierarchical scheme, removing images from frames, re-housing and labeling the collection using format-appropriate archival materials, performing basic conservation where necessary, and authoring a DACS compliant finding aid, and create index terms and final box list. This position may include the assignment of other duties, as necessary.
This is a part-time, 2 days (16 hours) per week internship to be completed during the summer months and during regular business hours. There is some flexibility in determining the intern’s weekly schedule.
Major Responsibilities:
-Fully process the collection
-Following the approved processing plan, organize the collection into a coherent hierarchical scheme
-Re-house and label the collection using format-appropriate archival materials
-Perform basic conservation where necessary
-Research biographical and historical information
-Apply DACS standards in authoring a finding aid; create index terms and final box list
-Other duties as assigned
Qualifications:
-MLS graduate student in library, archives, and/or information science
-Coursework in archival principles and practices, archives access techniques, information organization, and archival appraisal of records
-Proficiency with PC, Apple computers, and Microsoft Office tools
-Proficiency with common database management systems such as FileMaker Pro and Microsoft Access, as well as library, archive, and museum database systems
-Basic knowledge of professional museum metadata standards such as EAD, DACS, MARC, RDA, AACR2, and with thesauri such as the Getty vocabularies and Library of -Congress authorities
-Ability to lift a minimum of 30 pounds
Additional Selection Criteria:
-Paraprofessional experience in archives or special collections libraries
-Paraprofessional experience in a special collections, museum or non-for-profit cultural organization
-Interest in art and art history and/or undergraduate degree in art history or related field
-Excellent organizational and analytical skills
-Accuracy and attention to detail
-Effective verbal and written skills
-Ability to exercise discretion and maintain confidentiality
-Ability to take direction and to work independently
Compensation:
$15.00/hour stipend, minus any required withholdings, to be paid pursuant to Glenstone’s regular payroll process, which currently is bi-monthly.
To Apply:
Send a cover letter, resume, unofficial graduate transcripts, and a list of 3 professional references (including full contact information and email addresses) to Rebecca Bruner, Assistant Archivist, at rebecca.bruner@glenstone.org
Application Deadline: June 16, 2013
Applicants must provide their own transportation. Parking is provided.
Glenstone is an equal opportunity employer
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